Microsoft says it's true: Cat videos distract workers

London - Economists have been puzzled in recent years by the so-called productivity paradox, the fact that the digital revolution of the past four decades hasn’t resulted in big gains in output per worker as happened with earlier technological upheaval. Many developed economies have actually seen productivity stagnate or decline.

A survey from Microsoft is bolstering one theory about this disconnect.

In a poll of 20 000 European workers released on Monday, Microsoft, which became one of the world’s most profitable companies by marketing office productivity software, acknowledges new digital technology can, in some circumstances, make businesses less productive.

Redmond, Washington-based Microsoft joins a growing number of prominent Silicon Valley companies and entrepreneurs that are starting to question the social benefits of the technology they once championed.

Facebook warned in December that its social network might, in some cases, cause psychological harm.

Microsoft identifies a number of possible reasons for this negative impact, including:

  • Workers who are too distracted by a constant influx of emails, Slack messages, Trello notifications, texts, Tweets - not to mention viral cat videos - to concentrate for sustained periods;
  • Workers who aren’t properly trained to use the new technology effectively;
  • Tech that isn’t adequately supported by the business, forcing workers to lose time because "the computers are down";
  • And workers who suffer burnout because, with mobile devices and at-home-working, they feel tethered to the job around-the-clock.

Of course, Microsoft isn’t saying that technology dampens productivity in all cases.

Instead, it says that tech’s impact depends largely on the culture of the business. Those with a "strong digital culture" saw productivity gains from technology while those with what Microsoft termed a "weak digital culture" didn’t.

Microsoft defined companies with a strong digital culture as those where employees had proper training in the new technology, access to information, managers who promoted the adoption of new technology, and where executives conveyed to employees a clear sense of how the technology fit into the company’s strategic vision.

In such businesses, about 22% of employees reported feeling highly productive and only about 5% reported feeling unproductive, compared with just 12% reporting they were highly productive and 21% feeling unproductive in companies deemed to have a weak digital culture.

The study’s authors noted that even 22% reporting high productivity "suggests there is still more work that can be done to help every employee do their best work".

"The survey also found digital culture had a big impact on how new technology changed employees' feelings of engagement with their work.

In businesses with a strong digital culture, increased use of technology also boosted employees' feelings of passion and focus. But, in companies with a weak digital culture, it had the opposite effect: the more technology the company deployed, the less attached workers became.

In an introduction to the study, Michel van der Bel, Microsoft’s president for Europe, the Middle East and Africa, said businesses should look at the adoption of new digital technology as "a people journey" and not just "an IT exercise."

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