Tips to managing your business travel and enforcing your travel policy


In this changing world, travel bookers need to make it a priority to keep up with the times to remain relevant. One of the challenges faced by travel bookers is ensuring that companies maximize their investment on business travel while, at the same time, ensuring the wellbeing of travellers on the road.

A great starting point is ensuring you have a travel policy in place for your employees, As you know, there are numerous situations that can arise and make coordinating business travel a stressful task. You need to start treating your business travel like any other controllable expense in your organisation. A travel policy can help you achieve just that!

In The Travel Booker’s Playbook you will learn how to effectively strengthen your travel policy, comprehensively manage travel expenses and ensure your employees actually stick to the travel policy. It’s one thing to create a robust policy, it’s another to make sure that people follow it. Some of the best policies aren’t reliant on a particular format or tool, but instead, follow a set of principles.

Here are Corporate Traveller’s top tips on how to ensure your employees actually stick to the travel policy:

1. Get input from the most frequent travellers

Successful travel policies are ones that are crafted across multiple small to medium businesses and stakeholders, getting input from as many needs as possible.

2. Develop a vision for the policy

Saving money is only one concern. Creating efficiencies, reducing stress and risk management are all desirable policy outcomes. Breaking down these components will help travellers form a better understanding of how following the policy will get the best outcome for them and the business.

3. Automate

Use the same templates and the same process. Technology helps here – your travel management company could provide employees with access to a booking portal as well as a centralised location from which their profiles can be managed.

4. Make it fun

Companies such as Google give rewards to employees if they spend under their travel budget, then let them use that surplus on future trips. They’re incentivised to save money for the business!

5. Create a travel culture

Encourage employees to share travel stories and showcase those who travel “smart”. Share good behaviour, rather than just stamping out the “bad”.

But travel policies is just one aspect of managing business travel. There are various aspects of a travel programme that you, as a travel booker, need to consider, enforce and implement in your organisation – ranging from duty of care, to travel technologies that enhance your traveller and travel booking experience, through to understanding the generational divides.

Corporate Traveller unpacks all the tips and tricks for any travel booker in their Ultimate Travel Bookers Playbook. Designed to help you best manage your travel bookings and traveller requirements The Travel Booker’s Playbook should be your go-to-guide for business travel management.

This post and content is written, provided and sponsored by Corporate Traveller.

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